Document Management System

Document Management System

Our Electronic Document Management Systems (EDMS), providing organizations with powerful tools to streamline their document-related processes.

Datacare Limited is at the forefront of Electronic Document Management Systems (EDMS), providing organizations with powerful tools to streamline their document-related processes. EDMS offers a wide range of key features that enhance efficiency, organization, and security throughout the document lifecycle. Let’s explore these features in detail:


    • High-Speed Scanning: EDMS solutions enable the digitization of paper documents through high-speed scanning, making it easy to convert physical records into electronic format.

    • OCR (Optical Character Recognition): OCR technology recognizes text within scanned documents, allowing for full-text search capabilities. This means users can search for keywords within scanned documents.

    • Batch Scanning: Users can scan multiple documents simultaneously, saving time and increasing productivity.


    • Metadata Tagging: EDMS allows for the creation of metadata tags that provide context and categorization for documents. This metadata can include information such as document type, date, author, and more.

    • Customizable Indexing: Users can define custom indexing fields to meet their specific needs, making document retrieval more efficient.


    • Workflow Design: Users can design automated workflows that route documents through predefined processes, such as approval, review, and archiving. Workflow automation reduces manual intervention and minimizes errors.

    • Notifications: Automated notifications alert users when they need to take action on a document, ensuring that processes move smoothly and deadlines are met.


    • ERP Integration: Seamless integration with Enterprise Resource Planning (ERP) systems, like SAP or Oracle, allows for synchronized data and document management. This ensures that documents related to financial transactions, procurement, and other ERP processes are easily accessible.

    • CRM Integration: Integration with Customer Relationship Management (CRM) systems enhances customer service by providing instant access to relevant customer documents and information.

    • Third-Party Integrations: EDMS solutions often support integration with a wide range of third-party applications, ensuring compatibility with various business software.


    • Access Control: EDMS allows administrators to define and enforce user access permissions. Different roles within the organization can have different levels of access to documents, ensuring data security.

    • Encryption: Documents are often encrypted during storage and transmission to protect sensitive information from unauthorized access.

    • Audit Trails: Detailed audit trails track document actions, showing who accessed, modified, or deleted documents and when these actions occurred. This feature aids compliance and accountability.


    • Version History: EDMS maintains a history of document versions, allowing users to revert to previous versions if needed. This feature is crucial for tracking changes and ensuring document accuracy.


    • Advanced Search: Users can search for documents using various criteria, including metadata, keywords, and date ranges, ensuring quick and accurate document retrieval.

    • Full-Text Search: The ability to search within the content of documents, including scanned files with OCR, makes it easier to locate specific information.


    • Annotations and Comments: EDMS often supports annotations and comments, allowing users to collaborate on documents by adding notes, highlights, and feedback directly within the system.

    • Document Sharing: Documents can be securely shared with colleagues, clients, or partners, facilitating collaboration without compromising security.


    • Retention Policies: EDMS solutions enable the creation of document retention policies to ensure compliance with legal and regulatory requirements. Documents can be automatically archived or deleted based on these policies


    • Data Backup: Regular data backups ensure that documents are not lost in case of hardware failures or disasters.

    • Redundancy: Some EDMS solutions offer redundancy and failover capabilities to minimize downtime.

Datacare’s EDMS solutions provide organizations with the tools they need to efficiently manage their documents while ensuring data security, compliance, and collaboration. Whether it’s streamlining workflows, integrating with other systems, or enhancing data retrieval, EDMS is a cornerstone for modern document management.